Causes are micro groups within HSBNE that are empowered to direct funds towards
their own interests without having to convince merit to the group as a whole. In
exchange for autonomy, Causes take some responsibility for the upkeep and
community building of the hackerspace.
This means that (for example) a group of blacksmithers can direct funds
specifically towards their interests (ie a new anvil) without having to convince
the wider group of its merit as an expenditure. It means they can maintain their
area and buy appropriate consumables for it.
At a minimum, to exist a cause must have:
- One leader
- Five members total
- Committed to the contribution rules
- Approval from an executive majority vote
- Registered themselves with the Treasurer
- A wiki page (on the HSBNE domain) stating
- The current leader.
- The cause objectives.
- The Causes’s Operating Document (if one has been approved by cause membership)
- Causes contribution details (classes, area of upkeep etc).
Causes must contribute back to the hackerspace as defined by the executive.
Failure to meet these obligations in a calendar month will result in all cause budget access being suspended until such time as the obligations are being met. The current rules for contribution are:
- One event or class per calendar month. Inductions do not count towards this. This means that a cause must have run a class or event in the previous or current month to access funding.
- Obligation to ‘own’ a physical area of the hackerspace and be responsible for
its upkeep and appearance. Upkeep includes keeping the area clean and tidy, and making sure facilities are in good working order.
- Grants specifically for the cause must also have some contribution to the hackerspace as a whole.
- Members may allocate up to 30% of their monthly membership fees to up to three (3) causes.
- Causes must have an operating policy document to form and run. This document should detail:
- Induction and Maintenance processes for cause tools.
- Lists of tool maintainers and process for becoming a maintainer of each tool
- Expectations for use of cause area, including Shared Working Spaces, Supervision and Storage.
- Ongoing approved budgets for expenditure/reimbursement (ie, consumable restocking)
- Quorum is defined as minimum 3 people or 40% of cause membership, whichever
is greater. However, the required quorum amount is capped at 10 members.
- Each cause member is only allowed to hold two proxy votes at a cause meeting (so 3 including their own).
- Meetings must be given with 5 days notice of any agenda items.
- Causes may (at the discretion of the treasurer) accept contributions from
sources other than membership fee alotments.
- Causes meetings may vote on items relating to:
- Expenditure of a causes balance (at the discretion of the treasurer).
- Induction processes for use of tools the cause is responsible for.
- Supervision of tools the cause is responsible for and induction of supervisors thereof.
- Maintenance lock-outs for tools.
- Amendments to the cause’s Operating Policy.
- Causes must publish all voted policies/processes on their entrance (or as close as practicable) and on the HSBNE Wiki on their Cause page.
- Cause Leaders must resign their position at the Annual General Meeting and be nominated and voted in.
- Cause Leaders may be removed from their position by a majority vote of the Executive or the Membership.
- Causes may not:
- Deny general membership access to a cause maintained area
- Deny non cause members to any meetings, equipment, tools, consumables or classes.
Starting a Cause
To start a cause, contact the executive with:
- The name of the leader
- The first five members
- Planned class(es)
- Proposed area of upkeep.
- An operating policy.